Presenter guidelines for oral and poster presentations


Oral presentations are organized in sessions scheduled in specific lecture rooms, indicated in the program together with the time of presentation of each contribution including discussion and change-over.

Your presentation should last 20 minutes maximum including time for questions and discussion. You are recommended to prepare a 15-minute talk which will be followed by a 5 minutes of discussion. For Authors of poster presentations, a 3 minute oral presentation (1 slide) is offered.

The oral presentations are organized centrally. Therefore, the authors are kindly asked to upload their presentations for the day before the oral presentation on the Google Drive of the conference (personal link available on the webpage of the paper - "Google Drive link" field). If your presentation is not uploaded in this way, you are asked to upload the presentation 30 minutes prior to the time block of the session. If you need help, a lecture room assistant will be available.

If you know that your presentation will not be presented, you are asked to withdraw your contribution as soon as possible.

Ensure that all images in presentations are attributed, including those from Wikipedia. Please note that it is not permitted to take photographs or videos without the explicit permission of the authors.

Wifi access will be provided to each participant. ULg is also connected to eduroam (Education Roaming). In this sense, you can log on to the WLAN using the same credentials (username and password) as if you were at your home institution.

Lecture room equipment

  • video projector with standard 4:3 resolution
  • PC with Internet connection
  • laser pointer
  • Wifi

Lecture room software

The PC in each room is equipped with the following software:

  • Windows 7 or Windows 10
  • PowerPoint 2013
  • Adobe Reader
  • Windows Media Player
  • VLC media player

If you want to play any videos, make sure that you use standard codecs.

For Powerpoint files, you can test their compatibility here.



Display time

Posters should be displayed in the exhibition hall from Wednesday 27th July (08:30) to Thursday 28th July (18:00). Posters setup can be done on Tuesday 26th from 18:30 to 19:30 or on Wednesday 27th from 08:00 to 08:30. Authors are responsible for their poster dismantling.

Participants to the 4th IAHR Europe congress will be able to view posters during coffee breaks and lunch breaks.

Poster oral presentations

A 3 minute oral presentation (1 slide) is offered to poster authors according to the schedule available on the congress website (see detailed instructions above).

Poster boards

Poster boards are in portrait format. Portrait A0 posters fit perfectly. All the material necessary for attaching the poster to the poster board will be available in the poster area. In addition, help can be provided to authors to put up or take down their posters.

Poster preparation

Place the title of your paper clearly at the top of the poster to allow viewers to easily identify your paper. Indicate the authors’ names and address information in order to allow interested viewers to contact you for more information.

Prepare all diagrams or charts neatly and legibly beforehand, in a size sufficient to be read at a distance of 1.5 to 2.0 meters.

Organize the poster in a way that it is clear, orderly, and self-explanatory. The poster must cover the same content as your abstract / paper.

No print service will be provided by the congress organization.